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Mentoring Agreement

A Mentoring Agreement is a useful tool to record your mutual expectations. Although it might seem formal, it is important to record your thinking at the start of the relationship. A written agreement can provide a framework to track progress, to assess the success of the mentoring relationship, and to define your expectations if there are problems.

Download a template for a Mentoring Agreement

Examples of Mentoring Agreements:

 

Promotion

Research

Education

Goal(s)

 To achieve promotion to Associate Professor within the next 18 months. To submit an application for a K23 award by the next October deadline. To design and implement a new clinical rotation for third year students.

Timeline

 18 months 1 year 9 months

Activities

 Mentee will:
  • update her CV, including teaching responsibilities
  • draft a narrative statement
  • compile teaching evals
  • list potential referees
Mentor will:
  • provide feedback and advice
  • assist with planning
  • suggest strategies for keeping on track
 Mentee will:
  1. provide drafts for review
  2. give regular updates on progress
Mentor will:
  1. review the mentee’s specific aims page
  2. provide guidance on research design and statistical analysis
  3. advise on selection of mentoring team
 Mentee will follow a defined sequence of steps for curriculum development:
  • conduct a needs assessment
  • set goals & objectives
  • define content & teaching methods
  • design an evaluation
Mentor will:
  • provide guidance on curriculum development
  • give feedback and advice on materials

Expectations

 Mentee is responsible for scheduling meetings.

Mentor will review materials promptly.		 Mentee will provide material for review at least one week before a meeting.

Mentor will review materials promptly and provide direct and honest feedback.		 Mentee will keep a log of meetings and discussions

Mentor will review materials promptly.

Communication

 Monthly meetings (30 min) with email contact as needed Meetings as needed with electronic exchange & review of materials Monthly meetings (60 min) with email contact as needed

Problems

 Mentee or mentor will first raise any areas of disagreement or conflict objectively with the other and attempt to resolve.

If issues are not resolved, then assistance will be sought from a third party, such as the Director of Mentoring.